Perth Inclusive Procurement Checklist - City Bylaws
Perth, Western Australia organisations and suppliers must consider inclusive procurement as part of council purchasing and contracting decisions. This guide summarises municipal procurement obligations, practical checklist items, enforcement pathways and contact points for the City of Perth and relevant state law. It is written for procurement officers, suppliers and community groups seeking to understand how to embed social value, accessibility and equity into tendering and purchasing practices while remaining compliant with local procurement instruments and the Local Government Act framework.
Inclusive Procurement Checklist
Use this operational checklist when designing procurements, contracts and supplier management processes in Perth.
- Define inclusion objectives: workforce participation, social enterprises, Aboriginal suppliers and accessibility requirements.
- Embed contractual clauses for social value, diversity reporting and accessible delivery.
- Set clear timelines and evaluation windows in tender documents to allow wider supplier participation.
- Create compliance checks for WHS, modern awards and evidence of capability during evaluation.
- Plan contract management tasks: milestones, performance reviews and corrective actions.
- Assess payment terms to avoid disadvantaging small or community suppliers; consider staged payments.
- Provide a supplier helpdesk and plain-language guidance to encourage participation from diverse suppliers.
Penalties & Enforcement
City procurement practices in Perth operate under council policy and the Local Government Act framework; specific monetary penalties for procurement non-compliance are not consistently published on the City of Perth purchasing policy page and are therefore not specified on the cited page.City of Perth Purchasing Policy[1] The Local Government Act 1995 provides the statutory framework for tenders and contracts but the purchasing policy and the Act page used here do not list routine fine amounts for inclusive procurement requirements and state-level tender thresholds are outlined on the Act site rather than fines specifics.Local Government Act 1995 (WA)[2]
- Fine amounts: not specified on the cited page.
- Escalation (first/repeat/continuing offences): not specified on the cited page.
- Non-monetary sanctions: orders to comply, contract termination, remedial directions or court proceedings may be used where available under contract or statute.
- Enforcer: City of Perth procurement/contracts team and relevant council officers enforce council policy; statutory powers derive from the Local Government Act and associated regulations.
- Inspections, complaints and reporting: raise procurement concerns via the City of Perth contact channels or the procurement/tenders pages linked in Resources below.
- Appeals/reviews and time limits: specific appeal procedures and statutory time limits are not specified on the cited council policy page; refer to contracting terms and the Local Government Act for dispute resolution mechanisms.
- Defences/discretion: councils commonly retain discretion for variations, exemptions and procurement waivers; where listed, permitted exemptions appear in policy or the Act and are not itemised on the cited purchasing policy page.
Applications & Forms
Supplier registration, tender forms and contract templates are usually hosted on the City of Perth tenders or contracts pages; if a specific inclusive procurement form is required it is not published on the cited purchasing policy page and thus is not specified on the cited page.City of Perth Purchasing Policy[1]
Action Steps
- Review the council purchasing policy and map which procedures apply to your procurement.
- Draft tender evaluation criteria giving weight to inclusion outcomes and publish them in the tender documents.
- Contact the City of Perth procurement office to confirm submission requirements and any suppliers assistance program.
- Retain evidence of evaluation and communications to support compliance and potential reviews.
FAQ
- What is inclusive procurement?
- Inclusive procurement means designing purchasing processes to improve access and outcomes for underrepresented suppliers and communities.
- Does the City of Perth require social procurement criteria?
- Council policy encourages social value in procurement, but the exact mandatory criteria vary by procurement and are not uniformly specified on the purchasing policy page.[1]
- Who do I contact about a procurement complaint?
- Contact the City of Perth procurement or contracts team via the City contact pages listed in Resources below for formal complaints and enquiries.
How-To
- Map spend and identify goods/services suitable for inclusion outcomes.
- Draft inclusion objectives and measurable evaluation criteria for tenders.
- Allow pre-tender briefings and provide plain-language guidance for suppliers.
- Evaluate bids using documented scoring and record reasons for decisions.
- Monitor contract delivery and include reporting on inclusion targets.
Key Takeaways
- Include measurable inclusion objectives in tender documents.
- Keep procurement records to show compliance and support appeals.
- Use City of Perth procurement contacts early for guidance on procedures.
Help and Support / Resources
- City of Perth contact and complaints
- City of Perth tenders and contracts
- City of Perth purchasing policy
- Local Government Act 1995 (WA)